Jones Lang LaSalle

Employment Type
Application Dates
Opportunity Overview
Graduate Jobs
Competitive Salary
Required Level of Study
Bachelor degree
Areas of Work
Accountancy and Financial Management
Banking and Financial Services
Degrees Accepted
F Finance, Accounting, Economics & Business Administration
Accounting, commerce & finance
Actuarial studies
Business & management
Economics & related

Finance Executive

Duties and responsibilities:

The key responsibilities include:

  • To update Building Rent Roll and tenant record as and when notification is received of a change of ownership or corresponding address.

  • To answer tenants’ queries on statements of accounts or invoices, etc.

  • To maintain full set of accounts for SIA Building which includes billings, payments functions and keeping proper accounting records.

  • To manage and maintain the process and records pertaining to the issuance of season parking disc/labels or facilities passes to tenants.

  • To prepare invoices to send to owners by 1st of each month and reminders by 5th or within the billing deadlines as advised by the MRI team.

  • Update the debtor records regularly upon receipts of monies from subsidiary proprietors/tenants. 

  • To maintain cash book to take into account all receipts and payments make out from the trust accounts and produce bank reconciliation every month.

  • To bank-in cheques/cash received at least once a week.

  • To make payments to suppliers within the credit terms given or as requested by the clients.

  • To make appropriate accruals and provisions every month in accordance with the relevant accounting standards.

  • To manage and maintain petty cash in accordance.

  • To prepare the income and expenditure statement, balance sheet and cash flow statement

  • To keep proper records of notes to the account of all balance sheet items including deposits, prepayments, accruals, creditors, recoverables and provisions.

  • To prepare tax schedules for income tax reporting and GST reporting and submit GST returns before the stipulated deadlines set by IRAS.

  • To liaise with auditors to arrange for the year end audit.

  • To participate and ensure that our services and activities are in compliance with the JLL’s OMS procedure and standards.

  • Any other duties as assigned by the immediate supervisor.

  • To assist the immediate superior in providing administrative support to the site and to deal with the clients requests/enquiries.

  • To maintain a record of incoming / outgoing mails.

  • To maintain information and accurate records and ensuring regular updates.

  • To maintain a record of movement of the keys.

  • To provide administrative support to Site Management Team, such as calls, typing and filing, etc.

  • To maintain a record of clients’ complaints for action by immediate superior in accordance with the JLL’s Operations Management System.

  • To organize/co-ordinate meetings and events as required.

  • To take minutes &/or notes (when required to do so) with clarity & accuracy.

  • Monitor the stocks, material, tools under his charged and submit requisition when the inventory level run low.

  • To keep track and maintain items necessary for the smooth functioning of the management office such as stamps, stationery, refreshments.

  • To develop and implement improvement ideas for the office/information for which they are responsible.

  • To identify areas where new office technologies can enhance procedures.

  • To maintain leave records of site staff.

  • Assist the team in typing and preparing of reports.

  • To maintain and update the records of fixed asset and provide for depreciation in the monthly financial statements in accordance with OMS-FC-06.

  • To maintain a record of incoming / outgoing mails.

  • To maintain a record of clients’ complaints for action by immediate superior

  • To maintain a record of movement of the keys.

  • Any other duties as assigned by the immediate supervisor.


Key Competencies & Performance Measures:

  • Ability to work under pressure and against timelines

  • Proactive and solution oriented, friendly with assertive and personable nature

  • Demonstrate initiative and able to work independently

  • Experience in using Microsoft Excel and Word

  • Decorous telephone etiquette

  • Successful completion of scheduled activities;

  • Achieve KPI and SLA targets;

  • Achieve target deliverables for business plans, monthly reports and budgets;

  • Attain best value for money outcomes on service contracts and facilities cost services;

  • Ensure that a high level of professionalism and customer service are maintained at all times;

  • Ability to work under pressure and meet set timelines;

  • Client and tenants customer satisfaction;

  • Meet Standards and audit requirements.